Emailing is the most efficient and hassle-free option when it comes to sending out data. But, according to Verizon Report hackers can easily attach malicious links and files via emails and can have access to your data.
To ensure your data is safe, using email migration will be of service to you. Here’s how to ensure your data is safe during email migration:
Know What and How Email Migration Works
To map out a good plan for email migration means being well-versed in the whole email migration process. So your top priority should be to have knowledge not only about the process but especially about the email migration software your company will operate.
Conventionally, the company should have an IT personnel who is an expert on email migration software. This will help you narrow the list of all email migration software available on the market. But if none, you can conduct due diligence of understanding the process and features of email migration tools.
Be Acquainted in Your Data
One of the advantages of email migration is cleaning your storage. So, it is imperative to thoroughly check your data before you weed them out. Reminder, assess your data and categorize them so that, in the process of email migration you can easily filter out if it is to remain or to migrate. In this way, you can also help save the earth by deleting emails. Look for data management tools that will help you better understand what data you have since it’s difficult to manually sort the data.
Make A Documentation
Migrating is quite a challenging task hence, it is important for you to be very cautious in the process. Thinking about the volume of your data, it is imperative to use an online email migration tool. This helps you with documentation and sorting records into different folders.
You can use any email migration tool like G-Suite Migration for Microsoft Exchange, Data Migration Service by Google, and AppBridge Transformation Suite, etc. These allow you to preview all the emails, contacts, tasks, and calendars. Consider having an archive of all your data that you are to migrate. This should keep all your users’ email addresses, usernames, and passwords just so if the migration fails to succeed, you still have access to all the emails and can just rerun the process again.
Have a Timetable
By now you may observe that every step is falling into its own rightful place. You already know what data you have and how large data you are about to migrate. You can now determine how the process may turn out during the migration process.
To finally settle, you should prepare a timetable where all dates of the migration process are scheduled that is convenient for you and your company, and by means of convenience, it is suggested to choose a date where there are few to no users like during holidays and on weekends.
Run a Trial and Compatibility Check
Before the actual process of migrating your data, you would want to test the compatibility during an email migration. Hence, conduct an early test and compatibility check. You should make sure that there will be no issues that will affect the compatibility so, in order to do that, you really need to invest in knowing all the applications, platforms, and file versions of your chosen email migration tool.
Provide a Security Plan Features
All the planning stage will be put to waste if you forget to provide solid security features for your data. Losing your data is terrifying and will disable and cause your company to be paralyzed. So you would want to consult and look for the best email migration tool that provides security features to ensure that your data is well kept.
Don’t take your guard down, one way to make sure that you are in good hands is by looking for authentication and certification that it should provide multi-factor authentication, alerts, and encryption.
Yes, transporting bulk data to another platform is strenuous. However, giving paramount importance to having careful planning on the intricate details of the software will add to your success in email migration—it’s the principal key. You should treat your data as the lifeline of your business or organization. Once lost, it will be hard to retrieve. And that will cause your organization to crumble. Who would want that right?
Mikkah is an aspiring researcher in the making. A young writer who is fueled by a passion for writing and creating content that will give a meaningful experience to the readers. She extremely believes that everything she does is by God's grace alone.